District FAQs
ESS provides a fully managed substitute program that manages recruiting, onboarding, training, placement, payroll, and daily coordination on behalf of your District. This reduces administrative workload while helping your District maintain instructional continuity.
A dedicated team recruits locally, helping ensure substitute employees meet District and state requirements, and working alongside District leadership to support evolving needs.
ESS helps Districts improve substitute fill rates by maintaining an active pool of qualified substitute employees and reducing the time between an employee absence and placement.
Because recruiting is year-round and locally driven, Districts aren't limited to hiring cycles. We monitor absence and fill patterns, then adjust recruiting based on demand across schools and positions.
Districts reduce costs by spending less time managing substitute operations internally. ESS streamlines recruiting, onboarding, payroll, placement, and daily coordination, allowing District employees to focus on higher-priority responsibilities.
They also benefit from fewer last-minute vacancies and less time spent resolving daily coverage needs. Together, these efficiencies can reduce the operational costs of managing a substitute program internally.
ESS uses willsub+ and willSub, as well as absence management and placement software such as Frontline Absence Management, Red Rover, SmartFind Express, Tyler Technologies, and more.
ESS works alongside your District to ensure your existing absence management system works seamlessly with the program, allowing you to continue using the platforms your staff is already familiar with.
Regardless of your current absence management system, our technology implementation is simple. Our transition team is proficient at working with all systems and will integrate your web-based absence management into our system. There is no hardware installation required, and our technology experts will import all necessary data, reducing the strain on your administration.
Yes, ESS tracks the time and attendance of all substitute employees placed, providing accurate reporting for your District.
This provides districts with better visibility into who is working, where employees are assigned, and when assignments are completed, supporting day-to-day program management and reporting.
Absolutely. All ESS employees complete background checks and are verified to meet your District's and state's requirements before being placed in schools.
ESS ensures substitute employees meet screening and qualification requirements before entering the classroom.
ESS provides position-specific training, including local, in-person seminars, online learning, and ongoing professional development.
The training aligns with your District's expectations and state requirements, helping substitute employees enter classrooms prepared and continue developing throughout their careers.
ESS offers substitute employees access to benefits and support programs, including healthcare, vision, dental, 401(k), weekly pay, training opportunities, and employee discount programs.
These competitive benefits help attract and retain qualified substitutes, contributing to a stronger and more consistent substitute pool for your District.
ESS pays substitute employees placed through the program and manages all payroll processing, including tax documentation.
This means your District isn’t responsible for paying substitutes directly, reducing administrative workload and simplifying payroll operations.
ESS currently partners with more than 1,200 Districts and education organizations nationwide, supporting substitute programs across a wide range of school communities.
Contact ESS today! We’ll reach out to learn more about your current substitute management, answer any questions, and work alongside your District to create a program that meets your specific needs.