Recruiting and Management
Enjoy a Better Way to Hire and Retain Top Talent
Exceed Your Staffing Needs
You deserve a partner willing to do things differently and relieve resource strain. We take on the entirety of the substitute teacher and paraprofessional management process from start to finish so your District can direct those resources elsewhere.
Identify the Perfect Fit
for Every Position
Whether your District needs substitute teachers, teacher assistants, one-to-one aides, clerical staff, nutrition employees, or anything in between, ESS delivers. ESS recruits, places, and manages daily, long-term, and permanent positions in K-12 schools throughout the U.S. From day-to-day absences to permanent vacancies, we provide school districts with highly qualified and well-trained educators who positively impact the schools they serve.
Daily Substitutes Our expansive pool of trained substitute teachers, paraprofessionals, and support staff improves absence fill rates from the first day of our partnership. From meeting state-mandated qualifications to fulfilling district requirements, classrooms are filled with qualified substitute educators every day.
Long-Term Substitutes When teachers and staff are absent for extended periods, placing candidates with specific certifications, skills, and experience is crucial to carry out the role seamlessly. By niche recruiting for talent with high demand and less common certifications, we’re prepared to cover even the hardest-to-fill assignments in your schools.
Building-Based Substitutes Continuity in curriculum and support services shouldn’t suffer when teachers take a day off. Our building-based substitutes ensure high placement rates and student achievement doesn’t suffer. These “on-call” substitutes work daily within a specific school building and help resolve last-minute call-outs. They fill any unfilled vacancies in that school on any given day.
Permanent Employees Substitute staffing is not our sole focus – we can also fill permanent school support positions such as paraprofessionals and secretaries. We have the resources to provide assignment-specific training to our staff and a continuous level of guidance that districts generally cannot accomplish through self-operation.
Recruit, Screen, and Train Top Talent
Recruiting New Talent
We go beyond simply posting jobs on a website – a tailored, year-round recruitment campaign is created and executed to source the perfect staff for your District. Our team utilizes the industry's most advanced marketing and recruitment strategies.
Ensuring Qualified Educators Through Rigorous Screening
Save time on the never-ending process of screening, credentialing, and hiring substitute teachers and paraprofessionals. Our program is built to mirror district and state regulations and certifications to ensure 100% compliance, 100% of the time.
Training the Best Talent
Career-building training programs guarantee that substitute teachers and aides become crucial educational resources. Employees receive comprehensive training before entering your District and can access ongoing development opportunities.
450
200
35,000
Deliver Results with Complete
Employee Management
High Placements Rates
Fill rates soar with consistent, reliable substitute placement. Our software works 24/7 to appoint substitutes and our team works extended hours to fill any gaps.
Extensive Support
An extensive support network communicates regularly with substitute and permanent employees, provides professional guidance, and offers daily support.
Reduced Stress, Increased Satisfaction
ESS handles the day-to-day management of our substitute teachers and paraprofessionals, swiftly and efficiently resolving any performance issues.
Accurate, Prompt Pay
Precise tracking of employee hours, custom pay codes, and a thorough review process guarantee that employees are properly authorized for weekly payment.
Employee Retention to
Ensure Consistency
Integral Employee Appreciation
Employees are recognized and awarded for making a difference in the district community through Employee Appreciation Days, the Employee of the Month program, the annual Impact Awards, and employee spotlights.
Motivational Incentives
Our exciting perks enhance the employee experience – such as raffles, performance bonuses, seasonal awards, a referral program, a discount shopping program, certification and tuition discounts, and credentialing reimbursement.
Healthcare and Financial Wellness
Placing high value on our staff, we provide affordable health plans and supporting benefits to employees and their families. Employees are offered a 401(k) retirement plan to help them achieve their financial goals.
Recruiting and Management
Common Questions
There’s no such thing as a “one-size-fits-all” solution to recruiting substitutes. At ESS, we design our recruiting specifically for each partner’s community. We develop a community-tailored, year-round recruiting campaign, including digital and traditional media, grassroots strategies, college and university partnerships, hiring events, and community involvement to ensure we have a large pool of qualified school personnel available daily.
ESS substitute teachers and paraprofessionals are provided with the most comprehensive training in the industry. Training begins with a live, interactive session conducted by local education experts and is further reinforced through periodic internet-based training modules.
Position-specific training includes classroom management, lesson plan strategies, special education, safety, and district policies.
Yes, the ESS training curriculum is fully customized to each district’s specific needs.
Yes, ESS will track employee time and attendance through ESS willsub+ Timesheets. Administrators can view when and where substitute personnel are working in real-time.
Each employee placed by ESS will be paid by ESS. Our finance department handles all payroll responsibilities. We absorb the costs and processes associated with payroll for these positions, freeing up your District resources, including proper payroll tracking of taxes, benefit eligibility, Affordable Care Act, workers’ compensation claims, unemployment claims, and other necessities of the payroll process.
Our hiring process is designed to mirror the exact specifications of your District’s current process. Each candidate is screened according to state, federal, and district standards. We also maintain digital records of paperwork and credentials, with automated audits to ensure 100% compliance.
We understand the importance of retaining valuable staff to maintain consistency in your schools. To that end, ESS invests significantly in employee support and retention. ESS substitutes are provided with a dedicated employee engagement team for daily support. They also have access to our human resources team for any questions about benefits, pay, and more. Furthermore, the local ESS management team maintains daily contact with our substitutes working in your schools to provide the hands-on support they need to
succeed.
What Districts Say About Us
“Our switch to ESS has been very positive. We needed someone on the front lines, in our district and managing our needs daily. We got that with ESS. Our representative is responsive and available each day. He regularly visits schools and actively recruits in our community. In a difficult time to hire enough quality candidates, he is going above and beyond and succeeding.”
Janette Stubbs, Executive Director of Human Resources, Iron County School District
“This district does not reside in a metropolitan community where professional talent is easily identified and recruited. ESS works diligently throughout this relatively rural community to cultivate competent substitutes and those with the potential to become career educators.”
Dr. Joseph Rossi, Executive Director of Personnel, Vineland Public Schools
“We are in our first year working with ESS, and thus far they have increased the number of subs from what we have had in the past, and they worked with our HR and Central Office Administration staff to make the transition work well. Our client manager is accessible, responsive and diligent.”
Harry Snyder, Manager of Human Resources, Middletowm Public Schools
“Our district has been with ESS for many years and the services just keep getting better and better. Our representative is a constant presence and an invaluable asset when infrequent issues, concerns, or questions arise. If we need anything, all we have to do is ask. I highly recommend ESS.”
Rene Corbell, Coordinator of Human Resources, Texarkana Arkansas School District
Explore More
Services and Support
Discover how a partnership with ESS will give your District more time, efficiency, resources, and productivity.
Transition Process
From current staff conversion to systems integration, ESS has the experience to execute a seamless transition.
Affiliations
ESS proudly affiliates with numerous education associations and cooperatives located throughout the country.