Cutting-Edge K-12 Software Solutions

ESS specializes in providing cutting-edge software solutions to K-12 school districts to streamline processes, improve efficiencies, and free up valuable resources. Our technologies simplify your substitute program when it comes to applicant tracking, absence management, time tracking, payroll, and reporting.

In addition to our own proprietary software solutions, ESS specializes in implementing and integrating with all the industry’s leading technologies – so you can be sure that your District will have the solution that works best for you.

Each of the software solutions below are provided in ESS’ full-service management program.

Applicant Tracking System

No paperwork, no gaps in compliance, no problem.
Our user-friendly applicant tracking system makes onboarding quick and painless for substitutes and school staff alike. Streamlined digital processes eliminate front office paperwork and ensure 100% compliance.

  • Fully customized to unique state and district requirements
  • Allows close monitoring and check-ins with applicant pipeline
  • Digital records eliminate paperwork and improve efficiency
  • Automated system audits ensure full compliance at all times
Absence System

Managing absences has never been easier.
School administrators have enough to worry about. You deserve an absence management software that makes your job easier – one that is intuitive, effective, and efficient. And your staff and substitutes deserve the convenience of a free smartphone app to make life even easier.

  • Designed to provide the most user-friendly experience on the market
  • Fully tailored to your needs including schedules, approvals, and more
  • Simplified processes make your life easier while still offering robust features
  • Free smartphone apps for both school staff and substitutes to access on the go
Time Tracking System

The perfect clock-in solution, right on time.
Toss those paper timesheets to the side and enjoy the improved efficiency, accuracy, and convenience of the premier substitute time tracking solution. The best part is that you get to choose which time tracking method works best for you.

  • Digital time tracking improves accuracy and frees office resources
  • Substitutes can log time through the free smartphone app or the website
  • The geofencing app feature can require substitutes to be within 200 yards to clock in
  • ESS can provide time tracking netbooks for substitute clock-ins at your main office
Payroll & Billing

All the benefits of great substitute work without any of the payroll headaches.
ESS absorbs the responsibilities associated with your substitute payroll so that your team can direct those resources elsewhere. Your substitutes will benefit as well through the convenience of weekly pay and direct deposit.

  • Advanced system stores and automates substitute pay rates and funding sources
  • Real-time synchronization of payment and billing simplifies complicated processes
  • Custom coding ensures proper pay for substitutes even when working various positions
  • Substitutes are paid weekly for their hard work through convenient payment options
Reporting & Analytics

Everything you could want to know about your substitute program, right at your fingertips.
Get the information your decision-makers need, exactly when you need it. ESS provides limitless reporting customization and scheduling, on-demand access to program data, and trend analysis to forecast your needs before they even happen.

  • Fully customized reporting available to your team by schedule and on-demand
  • Interactive dashboard displays program information to simplify decision making
  • Regular touch-base meetings allow your key stakeholders to dictate program direction
  • Cutting-edge analytics allow trend analysis and forecasting for proactive solutions